I am sure everybody would feel this torment moment when all stuffs are in mess and needed cleaning. This feeling is even stronger when employees are about to clean up and remove their stuffs and documents after a week or a month busy activities. They need to have special time for utility, equipment and document management. It is indeed important or their desk will never be tidy.
Managing the documents is not merely put all documents in appropriate places; it tends to likely test us whether how neat we are in set all documents in good row of dates and importance, perhaps more than that. But for me personally, document management is something that could become something new to do and could make thing easier when I start working again next year.
However, when things are related to the management of documents on the computers, I give up, frankly speaking. It could take too long to rearrange the documents manually. More over when to put things like Commercial Invoices, Purchasing orders, PDF files, electronic imaging, production reports and so many other things in their appropriate parts or sections, certain expertise is really needed here.
I know some service that could do that, and they are pretty good at the job. The service is to rearrange all data and documents in either computer or at physic cabinets. They are really a kind of help. They also give better service on maintaining electronic and paper documents. They do this by applying document scanning, data capture and document storage and retrieval capabilities. I am actually quite unsure how they process them all, but our company has once experienced to use their service and things were a lot easier then. I wonder if my boss will use their service again this time.